Hi Susannetball
I have to admit that the visa process is a bit of a pain because so much of your life history needs to be entered on the application form. This includes listing all educational institutions (except high schools) you ever attended (including address & phone nos). together with your last two places of work. Then you need to list all countries you have visited in the last ten years, including dates of entry. If you've visited the same country more than once then you need to quote each separate date of entry. I would suggest that you gather all this information together before completing the online application form. At this point I should say that JY provide some very useful guidance notes to help along the way.
Russia House also provide a visa application checking service (£20 from memory) which I found very useful. Finally you have to present yourself, together with your application form, visa fee and passport, at a Russian Visa Application Centre (NOT the Russian Embassy) so that your fingerprints can be taken. These are in London (Gee Street, Barbican) Manchester or Edinburgh. That process takes less than 30 minutes depending on the queue.
If all that sounds a bit daunting, it's really not too bad once you've got your head around all the information they require. And if you don't live in London, Manchester or Edinburgh (I don't!) you'll need a day out to provide fingerprints and payment. They keep your passport on the day to enter your visa (2 clear, unstamped pages are required) but it's returned by registered post in 7 days. You can pay extra to have it returned sooner. Unlike ESTA's for the USA, or Canadian visas, which are valid for any number of visits within a specified period, the Russian visa is only valid for a single visit.
So, I hope that all that doesn't deter you from booking this tour because I'm so glad that I took the time and effort to get my visa. It really is a fantastic tour and I'm sure that you'll enjoy it. I've kept a copy of my own application form on my computer so that, if JY created a different Russian itinerary at some point in the future, I have all the information I previously supplied to hand. My advice is to go for it!
If you have any other questions, then please ask.
Cheers
Mike